MEETING AGENDA MAY 19, 2024

Location: 445 Shin Oak Rd

· Call meeting to order at 2:00 PM

· Board Members in Attendance

· Approval of last minutes

OPEN ISSUES

· Road sign at entrance

· Attorney

· Cattle Lease

NEW ISSUES

·    Maintenance to cattle guard

·    1st lot on Main road

·    Shutting down the HOA

Meeting Agenda April 14, 2024

Meeting location 445 Shin Oak Rd Victoria, TX 77904

•  Call meeting to order at 2:00 PM.

•  Board members in attendance.

•  Approval of last meeting minutes.

OPEN ISSUES

•  Finalize the fine and fee schedule.

•  Road conditions- Payments for recent road maintenance done 4-8-24 by      Hadley Oilfield Services. Community entrance upgrade and cattle guard.

•  Financial update.

•  Legal stance update.

•  Taxes due for HOA.

•  Email from realtor(s) and the phone call about Phase 1, new owner.

•  Set up date for the next meeting.

Meeting Agenda March 17, 2024

• Call to order

• Board Members in attendance

• Review/Approval of minutes

OPEN ISSUES

• Road Conditions

• Financial Report 

• Financial Budget for new year

• HOA dues

• Date(s) for election

• Entrance sign for the community

• Email(s)

NEW ISSUES

• Cattle Guard

Schedule next meeting

Meeting Agenda February 18, 2024

• Call to order 

• Review of minutes

• Need motion to pay for road maintenance

• Dates for election

• Nominations accepted 

• Noticed mailed out

• Community meeting date

• Purchase additional supplies for mail outs

• Need to File Taxes

• Need to motion to pay for CPA to file taxes

• Need to motion to pay for filing certificates required by the state

• Update on attorney consultation

• Fees to enforce

• Members can serve continuously as long as elected to their position or they are uncontested.  Spousese cannot serve on the board consecutively.

• The board can raise dues but must be done in an open meeting

• The board will then moved into a closed session to discuss private matters regarding compliance, homeowners, attorney consult, and other business as permitted.